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Making your yearbook project a pleasure, not a pain

What is Yearbook Project Management?

Let’s take a trip down memory lane; back to when you had to do group projects. Remember the ones where not everyone was pulling their weight, where there were delays in getting the content back to the central source, and sometimes people just not even bothering to showing up at all! The solution to this (other than perhaps an ever growing collection of voodoo dolls) is good project management. Project management is the practice of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specified criteria at pre-determined times.

Every successful team project, whether it’s a political campaign or a team of chefs preparing food in a restaurant, have someone calling the shots and directing team members on what to do. Why should your yearbook be any different?

Why consider outsourcing project management?

Yearbooks are often a pretty big, with a lot riding on their success. For school leavers, they’re a time capsule containing what are hopefully some of the happiest memories of their life; for schools themselves, they act as an invaluable marketing tool that showcase, in detail, the offerings they have for prospective students. The issue here is that yearbooks are a massive undertaking; one that is often on top of your primary job.

On top of this, we as humans have a tendency to get sidetracked on unimportant or irrelevant tasks, invariably delaying the project to well past its original due date. Scary stuff.

By outsourcing the yearbook project management system to an external entity, you’re able to reduce that stress by working with people who do this as their bread and butter; those who have plans and redundancies in place should things go wrong.

Additionally, it’s super cost effective. Taking the time to set these systems up is tedious. By working with an organisation that already has them in place, you can trust that you’ll be working within the confines of tried and true project management practices.

How does it work?

Every organisation is going to have a different approach to project management. We’ve worked hard to develop a yearbook management system that automates much of what would usually be done via manual processing and streamlines those tasks that still need to be done by a human; taking the load off you and your team.

  • First of all, we need some baseline information about your team. You let us know who is responsible for providing what content and imagery for each section.
  • We then develop this information into a shared database; before contacting each person via email and phone to let them know submission requirements and due dates.
  • As the content deadline approaches, we send polite reminders for those we haven’t received content from.
  • Our design team works to flow the content and imagery through your custom yearbook design.
  • We send a proof back and you let us know if you require any revisions.

Now isn’t that much easier?

It’s never too late to get a head start on your yearbook. So why not get in touch and see how we can help?

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