Privacy Information for Schools

What data is collected?

Emroy Creative Group uses Google Apps to integrate with their yearbook project management workflow as a means of efficiently and safely obtaining information, images and content from schools. The use of Google Apps may mean that student personal information and data will be collected by Google during this process. This personal information will include any information that is provided to us via the Google Apps service; such as information or data contained in emails, Docs, Drive or spreadsheets (including text, images, photographs, sound and multimedia).

How is the data used?

Google stores and processes personal information solely for the purposes of providing the Google Apps service.Google Apps services do not collect or use student personal information and data for advertising purposes or to create advertising profiles. As part of providing its services, Google may also collect device information, log and location information as detailed in Google’s Privacy Policy. Google will only disclose this data if compelled to do so by law.

Is the data secure?

Google is committed to protecting the privacy and security of all of their users, including students. Google has strong security systems in place to keep personal information secure, including an encrypted HTTPS connection. Google’s physical data centre access is restricted to authorised personnel and multiple layers of physical security are implemented. Google personnel are only able to access user data in extremely limited circumstances and subject to rigorous approval and oversight.

When is the data deleted?

Emroy Creative Group & Google both use encrypted backup storage as another layer of protection to help recover from potential disasters. Data can remain on these systems for up to six months. Unless required by law, Google & Emroy Creative Group will delete data requested for deletion from its systems within 180 days of the request. As with any deletion process, things such as routine maintenance, unexpected outages, bugs or failures in our protocols may cause delays in the processes and time frames defined in this document. We maintain systems designed to detect and remediate such issues.

Where is the data?

Google holds user data in its data centres that are located around the world.

Who else uses Google in the education sector?

  • Department of Education (NSW)
  • Sydney Catholic Schools
  • Parramatta Catholic Schools
  • Several independent schools around Australia

More information